POSITION: Administrative Assistant I

LOCATION: Las Vegas, NV - On site only 

DEPARTMENT: Operations

SALARY GRADE: 6 - Starting salary is $18.00 / hr and may increase due to tenure, and or location wage requirements

REPORTS TO: VP of Finance / WFM

Job Description: Why you and why us?

Who are our Administrative Assistants? They are the backbone of our operations—highly organized, resourceful professionals who keep teams running smoothly and efficiently. This role supports multiple departments including Care Center, B2B, Facilities, Corporate Citizenship, and leadership teams.

From coordinating logistics and managing office operations to supporting events, procurement, and compliance initiatives, you’ll play a critical role in ensuring everything behind the scenes works seamlessly. If you thrive in a fast-paced environment, love solving problems, and enjoy supporting people at all levels of the organization—THIS.IS.YOUR.OPPORTUNITY.

Our approach to operational excellence:

Stay organized: Details matter
Be proactive: Anticipate needs and take action
Support with purpose: Enable teams to succeed
Communicate clearly: Keep everyone aligned
Own the outcome: Follow through with excellence

You’re excited about this opportunity because you will...

Provide administrative and operational support across multiple departments and leadership teams
Serve as the first point of contact for visitors, vendors, and employees, ensuring a professional and welcoming experience
Coordinate travel, meetings, events, and employee engagement activities
Create and maintain spreadsheets, reports, communications, and documentation
Manage sensitive and confidential information with discretion and professionalism

Support procurement, inventory, and supply management across multiple locations
Coordinate shipping and receiving, including high-volume and time-sensitive deliveries
Process and track documentation related to contests, incentives, and compliance reporting

Assist with safety, compliance, and facilities coordination including badges, access, emergency planning, and vendor activity
Maintain maintenance logs and coordinate repairs and facility upkeep
Troubleshoot office equipment and support overall workspace readiness

Collaborate cross-functionally with leadership, vendors, and internal teams to support business operations
Complete special projects and additional tasks as assigned

We’re excited about you because...

You have 2+ years of administrative support experience in a fast-paced environment
You are highly organized, detail-oriented, and able to manage multiple priorities
You’re a strong communicator who can work across teams and levels of leadership
You’re resourceful, proactive, and take ownership of your work
You handle sensitive information with professionalism and discretion
You’re comfortable supporting multiple departments and shifting priorities

Technical competencies required:

Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Experience with spreadsheets, reporting, and data tracking tools
Familiarity with procurement, inventory, and shipping/receiving processes
Ability to learn systems quickly and adapt to new tools

Preferred experience:

Experience with tools such as Concur, Navan, Zoom, Teams, Adobe, or similar platforms
Exposure to facilities coordination, safety programs, or compliance processes
Experience supporting corporate citizenship or employee engagement initiatives
General troubleshooting or mechanical aptitude for office equipment and facilities

Important Facts:

• This is a Full-Time, non-exempt level position requiring a 40-hour schedule
• Must be capable of lifting 30 lbs as inventory duties will require
• Hours and schedule - TBD
• Completing an Excel skills assessment is required for consideration. 

TO APPLY: Interested candidates should complete the application through the internal job board. It is a requirement that any associate applying for this position be meeting or exceeding all essential functions, and may not have received any level of progressive counseling greater than a verbal warning within the past six months. Applicants must have the minimum required work experience for the position, as stated in the job posting.


Have questions? Feel free to reach out to the Recruiting team - CCRecruiting@wsgc.com
 

APPLICANTS MUST MEET ALL ESSENTIAL FUNCTION